Annual Conference Event Policies

Attendance Policies

All cancellations/substitutions must be submitted to APA WA in writing. Cancellations received on or before Monday, September 26 will receive a refund, less a $75 administrative fee. Cancellations received after Monday, September 26 will receive no refund. With prior notification, you may substitute a different name for your registration.

Information and Image Policies

Conference Attendee Roster:

Our exhibitors and sponsors cover approximately 50% of the costs of the conference, which allows us to keep the registration costs low. In return, an attendee roster containing your name, title, institution, phone number, and email address will be distributed to all conference exhibitors and sponsors, as well as to attendees. Please indicate your preference for being included in this roster. You may choose to opt-out of having your contact information included in the Attendee Roster.

Photo/Video Release:

Registration and attendance at, or participation in, APAWA's meetings and other activities constitutes an agreement by the registrant to APAWA's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities. Any photos and/or videos taken during the conference may be used for promotional purposes, advertising, and other print and online materials at the sole discretion of the APAWA.

Health & Safety Policies

Assumption of Risk:

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is reported to be extremely contagious. The state of medical knowledge continues to evolve, but the virus is believed to spread through airborne particles, person-to-person contact, and contact with contaminated surfaces and objects. People can be infected and show no symptoms and therefore spread the disease. To date, there is no known treatment or cure for COVID-19. Evidence has shown that COVID-19 can cause serious and potentially life-threatening illness and even death.

By registering for this event you understand that APAWA cannot prevent you from becoming exposed to, contracting, or spreading COVID-19 while attending this conference. You understand that by choosing to attend this course, you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID-19.

COVID Safety Guidelines:

APAWA will be following all current CDC guidelines for large gatherings. All attendees and guests will be subject to all venue rules and regulations in place at the time of the conference. By registering for any APAWA in-person events, you are agreeing to abide by all safety protocols set forth by the meeting organizers. If you are found to be in violation of the guidelines and APAWA feels your behavior is putting other attendees at risk, you may be asked to leave. If you are asked to leave, APAWA reserves the right to determine your eligibility for a refund. We appreciate your compliance with this policy to ensure the safety of all APAWA guests at in-person events.

Additionally, you will be asked to attest to your health status onsite, prior to participating in the event. If you are not willing to complete this health questionnaire or your responses indicate that you may be at risk for spreading the virus, APAWA reserves the right to determine your eligibility for a refund.

Safety policies and procedures are subject to change dependent upon venue and state regulations. Any additional changes will be listed on this page.

COVID Contact Tracing:

If you test positive for any strain of the COVID-19 virus within 14 days around or of attending an APAWA hosted event, please call or email the APAWA Office at (206) 209-5296 or [email protected]. APAWA will keep attendees informed if a potential exposure has been had at an APAWA hosted event. We encourage you to download a COVID-19 exposure tracing app to help you gain the fastest information of potential exposures